The Cherry Steppers Portal

Sign in

Use your staff login to access rosters, availability, venues and publishing.

Roster workspace

The Cherry Steppers Portal

RORosters
ASAssets
ADAdmin

Asset detail

Asset

Asset action

Update asset

Manager notes

Staff notes

Release history

Add release

Please confirm

Confirm action

Product feedback

Send feedback

Feedback conversation

Feedback

Availability detail

Day detail

Availability

Set availability

Dashboard

Today at a glance

My upcoming events

My Assets

Today and tomorrow

Quick links

Staff input

Unavailable days and times

Month view

Availability calendar

Unavailable Recurring unavailable Part day

My account

Manage details

Cherry Steppers shirt Not allocated

Demo team

Demo team events

Respond to upcoming demo-team opportunities and view events you have been allocated to.

Administrator

Staff management

Manager

Staff notes

Administrator

Portal logins

Add login in Supabase

Administrator

Venue management

Venue contact

Add contact

Administrator

Asset types

Assets

Asset requests

Administrator

Asset management

Asset register

Add asset

Administrator

Scheduler

Rules
Current month validation

Scheduler simulator

Preview allocation decisions without changing the roster.

Preview only
Choose a date range to preview roster decisions.

Staff allocation

Simulation load

Roster allocation

Add rule

Selected days

Leave effective dates blank for an ongoing rule. A blank start applies immediately; a blank end keeps running indefinitely.

Administrator

Create events and roster instances

Roster event

Add event

Event details

Address Addresses are assumed to be in WA, Australia.
LocationNot set
AddressNot set
CustomerNot set

Schedule

Roster requirements

Notes

When checked, enter separate details for this dated occurrence. When unchecked, instructors will see the recurring event notes.

Venue Notes (read-only)
Recurring Event Notes (read-only)

Administrator

Adjust pay event

Event notes

Edit notes

Auto roster suggestions

Review before applying

Allocation load

Current focus

Publishing

Publish roster instances

Administrator

Roster emails

Automation status

Monthly administrator email

Administrator copy

Email a full month roster to yourself

Administrator changes

Email daily roster changes to admins

Administrator

Email templates

Current templates

Administrator

Weekly story

Prepare a consistent 1080 x 1920 story image from the roster.

Week and artwork

The Sunday date and heading are calculated automatically. Recurring roster events load for the selected Monday to Sunday range; use Add event for one-off or special events.

Events

Preview

Generated weekly story preview

Microsoft 365

Import calendar placeholders

Calendar source

Import settings

Administrator

Backups

Portal snapshot

Automated database backup

Daily SQL backups are handled by GitHub Actions using the Supabase database connection string stored as a repository secret.

Secret name: SUPABASE_DB_URL

Workflow file: .github/workflows/supabase-daily-backup.yml

Product feedback

My feedback

Staff feedback

Feedback inbox

Administrator

Release history

Administrator

Staff activity

Administrator

Diagnostics

Published roster

Upcoming events for all staff

Administrator

Venue staffing matrix

Bar-night assignments by venue and instructor.

Administrator

Pay runs

Review instructor shifts, adjust pay details, and mark selected events as paid.

Administrator

Settings

Control which features are available to staff.

Staff features

When enabled, instructors can view their own past rostered events. Administrators can always view Roster History.

24-hour event reminders

Test mode sends every matching event reminder to the configured test address instead of the instructors. Turn this off when ready for live sends.

Separate addresses with commas, semicolons, spaces, or new lines. These addresses receive a blind copy of each reminder.

Administrator finance

Pricing schedules

Maintain versioned customer pricing, calculate quotes, and keep a history of changes.

Quote recommendation

Select a historical schedule and enter the event details to calculate the applicable customer price. Discounts are optional.

Customer pricing

Add pricing schedule

Rates

Administrator

Travel calculator

Estimate the customer travel charge and staff travel cost using the Cherry Steppers workbook model.

Event details

Calculation assumptions

Estimate

Petrol cost, return trip$0.00
Staff travel distance0 km
Staff time in transit0 min
Staff travel cost$0.00
Total travel cost$0.00
Calculated total, including GST$0.00
Staff Payment (rounded down)$0.00
Total cost to customer$0.00

Enter the distance to calculate the estimate.

The petrol calculation follows the existing workbook model. Location distance estimates are indicative; confirm the driving distance for unusual venues.

Past roster

Roster History

Read-only history of past rostered events and pay reference amounts.

Published roster

My upcoming events

Staff swaps

Request and approve swaps

Event details

Event details

Version